state assessment, ayer

7/28/2019 State Assessment, Ayer

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Building Information - Forest Hills Local SD (47340) - Ayer Elem (65391)

Program Type: Assessment Only

Setting: Suburban

Assessment Name: 65391-Ayer Elementary - FINAL

Assessment Date: 2004-06-14

Cost Set: 2004

Building Name: Ayer Elem

Building Address: 8471 Forest Rd

Building City: Cincinnati

Building Zipcode: 45255

Building Phone: 513-474-3811

Acreage: 10

Current Grades: K-6

Teaching Stations: 40

Number of Floors: 1

Student Capacity: 379

Current Enrollment: 644

Enrollment Date: 2003-10-01

Enrollment Date is the date in which the current enrollment was taken.

Number of Classrooms: 32

Historical Register NO

Buildings Principal: Dr. Shirley Curtis

Building Type: Elementary/Middle

Current Elementary Enrollment: 553

Current Middle Enrollment: 91

Current High Enrollment: 0

Current Career Technical Enrollment: 0

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Report Generated at 3 May 2005 06Building Information - Forest Hills Local SD (47340) - Ayer Elem (65391) Page 1


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Building Pictures - Forest Hills Local SD(47340) - Ayer Elem(65391)

North elevation photo: East elevation photo:

South elevation photo: West elevation photo:

GENERAL DESCRIPTION

55,805 Total Existing Square Footage

1973,1993 Building Dates

K-6 Grades

644 Current Enrollment

40 Teaching Stations

10 Site Acreage

Ayer Elementary, which is not on the National Register of Historic Buildings, is a 1973, single story, 55,805 square foot brick school building located in a suburban residentialsetting. The existing facility does not use modular buildings. The structure of the overall facility contains steel frame construction with non-bearing masonry exterior wallconstruction, with non-bearing masonry wall construction in the interior. The floor system consists of concrete slab on grade and metal form deck on steel joist. The roof structureis metal deck on steel joist and tectum deck on steel joist. The roofing system of the facility is a combination of EPDM and built-up with gravel ballast, installed in phases from1987 to 1995. The ventilation system of the building is inadequate to meet the needs of the users. The classroom wing is an open concept design, which is different in terms of t

current standards established by the State of Ohio. Physical Education and Student Dining spaces consist of one Gymnasium and separate Student Dining. The electrical systemfor the facility is generally adequate although outlets are not always convenient in the open concept design. The facility is equipped with a non-compliant security system. Thebuilding is equipped with a non-compliant fire alarm system. The facility is not equipped with a compliant automated f ire suppression system. The building is reported to containasbestos. The overall building is not compliant with ADA accessibility requirements. The school is located on a 10-acre site adjacent to residential properties. The property andplaygrounds are partially fenced for security. Access onto the site is unrestricted. Site circulation is fair. There is dedicated space for school buses to load and unload on the siteParking for staff, visitors and community events is adequate. The open concept has been modified slightly in some areas with the installation of tall casework. This has caused acirculation to be compromised.

Report Generated at 3 May 2005 06:Building Pictures - Forest Hills Local SD(47340) - Ayer Elem(65391) Page 2


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Report Generated at 3 May 2005 06:Building Pictures - Forest Hills Local SD(47340) - Ayer Elem(65391) Page 3


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Building Information - Forest Hills Local SD (47340) - Ayer Elem (65391)

Program Type: Assessment Only

Setting: Suburban

Assessment Name: 65391-Ayer Elementary - FINAL

Assessment Date: 2004-06-14

Cost Set: 2004

Building Name: Ayer Elem

Building Address: 8471 Forest Rd

Building City: Cincinnati

Building Zipcode: 45255

Building Phone: 513-474-3811

Acreage: 10

Current Grades: K-6

Teaching Stations: 40

Number of Floors: 1

Student Capacity: 379

Current Enrollment: 644

Enrollment Date: 2003-10-01

Enrollment Date is the date in which the current enrollment was taken.

Number of Classrooms: 32

Historical Register NO

Buildings Principal: Dr. Shirley Curtis

Building Type: Elementary/Middle

Current Elementary Enrollment: 553

Current Middle Enrollment: 91

Current High Enrollment: 0

Current Career Technical Enrollment: 0

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Report Generated at 3 May 2005 06Building Information - Forest Hills Local SD (47340) - Ayer Elem (65391) Page 4


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Building Construction Information - Forest Hills Local SD (47340) - Ayer Elem (65391)

Name Year Handicapped AccessFloorsSquare Feet

Original Building 1973 no 1 52,700

Classroom Addition 1993 yes 1 3,105

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Report Generated at 3 May 2005 06Building Construction Information - Forest Hills Local SD (47340) - Ayer Elem (65391) Page 5


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Building Component Information - Forest Hills Local SD (47340) - Ayer Elem (65391)

Addition Auditorium C orridorsAgricultural

Education LabGymnasium

MediaCenter

VocationalSpace

StudentDining

Kitchen Natatorium

Original Building (1973) 4920 3343 2614 1668 1684

Classroom Addition (1993)

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Report Generated at 3 May 2005 06Building Component Information - Forest Hills Local SD (47340) - Ayer Elem (65391) Page 6


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Career Technical Information - Forest Hills Local SD (47340) - Ayer Elem (65391)

No Career Technical Programs Present

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Report Generated at 3 May 2005 06Career Technical Information - Forest Hills Local SD (47340) - Ayer Elem (65391) Page 7


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Main Assessment Menu - Forest Hills Local SD (47340) - Ayer Elem (65391)

Building Summary - Ayer Elem (65391)

District: Forest Hills Local SD

Name: Ayer Elem

Address: 8471 Forest Rd

Cincinnati,OH 45255

Bldg. IRN: 65391

County: Hamilton Area: Cincinnati (1)

Contact: Dr. Shirley Curtis

Phone: 513-474-3811

Date Prepared: 2004-06-14 By: Tony Zircher

Date Revised: 2004-09-16 By: Bill Mentges

Current Grades K-6 Acreage: 10

Proposed Grades N/A Teaching Stations: 40

Current Enrollment 644 Classrooms: 32

Projected Enrollment N/A

Addition Date HA Number of Floors Current Square Feet



Total 55,805

*HA = Handicapped Access

*Rat ing =1 Sat isfactory

=2 Needs Repair

=3 Needs Replacement

*Const P/S = Present/Scheduled Construction

FACILITY ASSESSMENTCost Set: 2004 Rating

DollarAssessment C

A. Heating System 3 $1,199,807.50 -

B. Roofing 3 $269,652.00 -C. Ventilation / Air Conditioning 1 $0.00 -

D. Electrical Systems 2 $158,700.00 -

E. Plumbing and Fixtures 3 $30,600.00 -

F. Windows 3 $19,675.00 -

G. Structure: Foundation 1 $0.00 -

H. Structure: Walls and Chimneys 2 $28,350.00 -

I. Structure: Floors and Roofs 1 $0.00 -

J. General Finishes 3 $912,197.50 -

K. Interior Lighting 3 $223,220.00 -

L. Security Systems 3 $83,707.50 -

M. Emergency/Egress Lighting 3 $55,805.00 -

N. Fire Alarm 3 $83,707.50 -

O. Handicapped Access 3 $76,730.50 -

P. Site Condition 3 $215,443.84 -

Q. Sewage System 1 $0.00 -

R. Water Supply 1 $0.00 -

S. Exterior Doors 3 $34,000.00 -

T. Hazardous Material 2 $17,320.00 -

U. Life Safety 3 $191,366.25 -

V. Loose Furnishings 3 $111,610.00 -

W. Technology 3 $321,994.85 -

- X. Construction Contingency /Non-Construction Cost

- $981,606.17 -

Total $5,015,493.61

CEFPI Appraisal Summary

Section Points Possible Points Earned Percentage Rating CategoCover Sheet

1.0The School Site 100 76 76% Satisfacto

2.0Structural and Mechanical Features 200 138 69% Borderl

3.0Plant Maintainability 100 72 72% Satisfacto

4.0Building Safety and Security 200 162 81% Satisfacto

5.0Educational Adequacy 200 98 49% Po

6.0Environment for Education 200 125 63% Borderl

Commentary

Total 1000 671 67% Borderl

C=Under Contract

Renovation Cost Factor 100.44

Cost to Renovate (Cost Factor applied) $5,037,561

The Replacement Cost Per SF and the Renovate/Replace ratio are only provided when this summary irequested from a Master Plan.

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Report Generated at 3 May 2005 06Main Assessment Menu - Forest Hills Local SD (47340) - Ayer Elem (65391) Page 8


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Original Building (1973) Summary


Name: Ayer Elem


Cincinnati,OH 45255

Bldg. IRN: 65391



Phone: 513-474-3811










Total 55,805



=2 Needs Repair




DollarAssessment C





F. Windows 3 $19,675.00 -








N. Fire Alarm 3 $79,050.00 -







U. Life Safety 3 $181,275.00 -


W. Technology 3 $304,079.00 -


- $939,376.65 -

Total $4,799,722.86









Commentary


C=Under Contract






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Classroom Addition (1993) Summary


Name: Ayer Elem


Cincinnati,OH 45255

Bldg. IRN: 65391



Phone: 513-474-3811










Total 55,805


*Rating =1Satisfactory

=2 Needs Repair




DollarAssessment C

A. Heating System 3 $66,757.50 -

B. Roofing 3 $0.00 -C. Ventilation / Air Conditioning 1 $0.00 -

D. Electrical Systems 2 $0.00 -

E. Plumbing and Fixtures 3 $0.00 -

F. Windows 3 $0.00 -








N. Fire Alarm 3 $4,657.50 -

O. Handicapped Access 3 $310.50 -




S. Exterior Doors 3 $0.00 -

T. Hazardous Material 2 $155.00 -

U. Life Safety 3 $10,091.25 -


W. Technology 3 $17,915.85 -


- $42,229.52 -

Total $215,770.75









Commentary


C=Under Contract



The Replacement Cost Per SF and the Renovate/Replace ratio are only provided when this summary isrequested from a Master Plan.



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Facility Assessment

A. Heating System

Description: The existing system for the original facility is an electric system, installed in 1973, and is in fair to poor condition. One main roof mounted airhandling unit and two roof mounted condensing units serve the classroom area. Conditioned air is ducted to individual areas then it passes thruinduction units with reheat coils. Additional electric reheat coils are located near the exterior classroom doors. Other areas such as thegymnasium, stage, commons, music, and LD classroom are served by separate deck mounted air handling units with separate roof mountedcondensing units. The equipment was installed in 1973 and is in fair to poor condition. The system does not comply with the 15 CFM per personfresh air requirements of the Ohio Building Code mechanical code and Ohio School Design Manual. The system temperature controls wereinstalled in 1973 and are in poor condition. The 1993 addition is an electric heat pump system installed in 1993 and in fair condition. Rooftopmounted electric heat pump units with separate temperature control serve the addition classrooms and associated spaces. The system does notfeature individual temperature controls in all spaces required by the OSDM. The overall heating system is evaluated as not being in safe andefficient working order, and long term life expectancy of the existing system is not anticipated. The entire structure was originally equipped with aiconditioning, but some of the equipment is no longer operational. The site does not contain underground fuel tanks.

Rating: 3 Needs Replacement

Recommendations: Provide new overall heating, ventilating, and air conditioning system to achieve compliance with Ohio Building Code and Ohio School DesignManual standards.

Item Cost Unit WholeBuilding

Original Building(1973)52,700 ft

Classroom Addition(1993)3,105 ft

Sum Comments

HVAC System Replacement:$18.00sq.ft. Required Required $1,004,490.00(includes demo of existing system and reconfiguration of pipinglayout and new controls and air conditioning)

Convert To Ducted SystemReplacement

$3.50sq.ft. Required Required $195,317.50(includes cost for vert. & horz. chases, cut openings, soffi ts, etc.)

Sum: $1,199,807.50 $1,133,050.00 $66,757.50

Air Handling & Condensing Unit Induction Unit with Reheat Coil

Back to Assessment Summary

Report Generated at 3 May 2005 06:Facility Assessment Page 11


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Facility Assessment

B. Roofing

Description: The roof over the original building open classroom area is an EPDM system that was installed in 1987, and is in fair condition. The roof over theoriginal building art, mechanical, kitchen area is an EPDM system that was installed in 1993, and is in fair condition. The roof over the originalbuilding gym, stage, cafeteria, music area is a built-up system that was installed in 1995, and is in fair condition. The roof over the classroomaddition is a built-up system that was installed in 1995, and is in fair condition. There are no District reports of current leaking. Signs of pastleaking were observed during the physical assessment. Access to the roof was gained by access hatch with ladder that are in fair condition.There were observations of standing water on the roof. Metal cap flashings are in fair condition. Roof drains are adequate in number, properlylocated, and in fair condition.

Rating:3 Needs Replacement

Recommendations: The roof over the open classroom area and the art, mechanical, kitchen area requires replacement to meet Ohio School Design Manualguidelines for age of system and due to condition.

Item Cost Unit Whole BuildingOriginal Building (1973)52,700 ft

Classroom Addition (1993)3,105 ft

Sum Comments

Built-up Asphalt:$6.00sq.ft. (Qty) 44,942 Required $269,652.00Sum: $269,652.00 $269,652.00 $0.00

EPDM Roofing Addition Built Up Roofing / Heat Pumps




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Facility Assessment

C. Ventilation / Air Conditioning

Description: The overall facility is equipped with an air conditioning system in fair to poor condition. The existing system for the original facility is an electricsystem, installed in 1973, and is in fair to poor condition. One main roof mounted air handling unit and two roof mounted condensing units servethe classroom area. Conditioned air is ducted to individual areas then it passes thru induction units with reheat coils. Additional electric reheatcoils are located near the exterior classroom doors. Return air passes through a louver in the utility island. The ceiling is then used as a return airplenum. Air circulation is becoming limited due to barriers constructed to separate classrooms. Other areas such as the gymnasium, stage,commons, music, and LD classroom are served by separate deck mounted air handling units with separate roof mounted condensing units. Theequipment was installed in 1973 and is in fair to poor condition. The system does not comply with the 15 CFM per person fresh air requirementsof the Ohio Building Code mechanical code and Ohio School Design Manual. The system temperature controls were installed in 1973 and are inpoor condition. The 1993 addition is an electric heat pump system installed in 1993 and in fair condition. Rooftop mounted electric heat pumpunits with separate temperature control serve the addition classrooms and associated spaces. The system does not feature individualtemperature controls in all spaces required by the OSDM. The overall heating system is evaluated as not being in safe and efficient workingorder, and long term life expectancy of the existing system is not anticipated. The site does not contain underground fuel tanks. Dust collectionsystems are not required in this facility. Exhaust systems for restrooms, kitchen, and gymnasium are adequate.

Rating: 1 Satisfactory

Recommendations: Provide an air conditioning system to meet with Ohio Building Code and Ohio School Design Manual requirements. Pricing included in Item A.

Item CostUnitWhole BuildingOriginal Building (1973)52,700 ft


SumComments

Sum: $0.00 $0.00 $0.00

Condensing Units Air Handling Unit




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Facility Assessment

D. Electrical Systems

Description: The electrical system provided to the overall facility is a 277/480 volt, 2000 amp, 3 phase 4 wire system installed in 1973, and is in fair condition.The system in the 1993 addition is an extension of the original construction. Power is provided to the school by a single utility owned,pad-mounted transformer located in rear of the school, and in fair condition. The panel system, installed in 1973 and 1993, is in fair condition, andhas limited expansion capability. The classrooms are not equipped with adequate electrical outlets. The typical classroom contains 8 generalpurpose outlets. No outlets appear to be dedicated for each classroom television, or for student and teacher computers. There are some spacesthat have no electrical outlets. The corridors are equipped with adequate electrical outlets for servicing. There are adequate GFI protectedexterior outlets located around the perimeter of the building. The overall electrical service meets Ohio School Design Manual requirements insupporting the current needs of the school. The quantity of outlets will be inadequate to meet the facilitys future needs.

Rating: 2 Needs Repair

Recommendations: Provide additional panels, circuits, and outlets as required to comply with design manual standards.



Sum Comments

Panel Replacement: $3,000.00unit 2 Required $6,000.00(power or lighting sub-panel only)Step-down Transformer:$1,500.00lump sum Required $1,500.00

Additional Circuits: $800.00per circuit 84 Required $67,200.00Additional Receptacles $250.00each 336 Required $84,000.00

Sum: $158,700.00 $158,700.00 $0.00

Main Electrical Panel Transformer




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Facility Assessment

E. Plumbing and Fixtures

Description: The service entrance is equipped with a reduced pressure backflow preventer in fair condition. A water treatment system is provided and is in faircondition. The domestic water supply piping in the overall facility is copper in fair condition. The waste piping in the overall facility is cast iron infair condition. The facility is equipped with a 80+/- gallon gas electric water heater in good condition. The school contains 3 restrooms for boys, 3restrooms for girls, and 6 restrooms for staff. Boys restrooms contain 1 ADA and 3 non-ADA wall mounted flush valve toilets, 8 ADA and 3non-ADA wall mounted flush valve urinals, and 1 ADA and 1 non-ADA wall mounted and 2 basin lavatories. Girls restrooms contain 2 ADA and 9non-ADA wall mounted flush valve toilets, as well as 2 ADA and 1 non-ADA wall mounted and 2 basin lavatories. Staff restrooms contain 1 ADAand 5 non-ADA wall mounted flush valve toilets, no ADA and 1 non-ADA wall mounted urinals, and 1 ADA and 2 non-ADA countertop and 3non-ADA wall mounted lavatories. The facility is equipped with 1 non-ADA drinking fountain, 1 ADA and 4 non-ADA electric water coolers, in faircondition. The school meets the OBC requirements for fixtures. ADA requirements are not met for fixtures and drinking fountains (see Item O).Adequate exterior wall hydrants are provided. Project laboratories are not equipped with the required gas, compressed air, and safety showereyewash.


Recommendations: Provide 3 new fixtures to replace existing wall mounted fixtures because they will be disturbed during the installation of systems outlined in ItemO. See Item O for replacement of fixtures related to ADA requirements. Provide required project laboratory components.




Sum Comme

Sink: $2,500.00unit 3 Required $7,500.00(new)

HIGH BAY/INDUSTRIAL SPACE - LAB TYPES 5,6,7 - SafetyShower/Eyewash - New Installation

$2,500.00each 1 Required $2,500.00

HIGH BAY/INDUSTRIAL SPACE - LAB TYPES 5,6,7 - Natural GasConnections

$800.00each 7 Required $5,600.00

HIGH BAY/INDUSTRIAL SPACE - LAB TYPES 5,6,7 - Compressed AirConnections

$15,000.00persystem

1 Required $15,000.00

Sum: $30,600.00 $30,600.00 $0.00

Wall Mounted Urinals Wall Mounted Toilets




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Facility Assessment

F. Windows

Description: The original facility is equipped with two thermally broken aluminum windows with double pane insulated glazing type window system, which wasinstalled during the remodeling of the locker rooms to form an art room. They are in fair condition. The original facility is equipped with onealuminum window with single pane glazing type window system, which appears to have been cut in at a date after the original construction, and isin poor condition. The 1993 addition is equipped with thermally broken aluminum frame windows with double pane insulated glazing type windowsystem, which was installed in 1993, and is in fair condition. The exterior doors in the original facility are equipped with aluminum frame sidelightsand transoms with single pane glazing, in fair condition. The exterior doors in the 1993 addition are equipped with steel frame sidelights andtransoms with double pane insulated glazing, in fair condition. The school does not contain skylights.

Rating:3 Needs Replacement

Recommendations: Replace the existing non-insulated window system in the original building with a new insulated window system to match existing insulated systemand comply with Ohio School Design Manual requirements. Replace transoms and sidelights in exterior doors of the original facility.



Sum Comments

Insulated Glass/Panels: $50.00sq.f t. (Qty) 58 Required $2,900.00(with integral blinds)Curtain Wall/Storefront System:$55.00sq.ft. (Qty) 305 Required $16,775.00

Sum: $19,675.00 $19,675.00 $0.00

Addition Windows Kitchen Window




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Facility Assessment

G. Structure: Foundation

Description: The overall facility is equipped with concrete foundation walls on concrete footings, which displayed no locations of major settlement, cracking, orleaking, and are in good condition. A few locations of minor cracking were observed. The District reports that there has been no past leaking.


Recommendations: Existing conditions require no renovation or replacement at the present time.

Item CostUnitWhole BuildingOriginal Building (1973)52,700 ft Classroom Addition (1993)3,105 ft SumComments

Sum: $0.00 $0.00 $0.00

Concrete Foundation Concrete Foundation




18/49

Facility Assessment

H. Structure: Walls and Chimneys

Description: The original facility has a steel frame supporting the roof structure with a brick veneer on a masonry non-bearing wall system, which displayedminor locations of deterioration, and is in good condition. The 1993 addition has brick veneer with load bearing masonry construction. Theexterior masonry appears to have appropriately spaced and adequately caulked control joints in fair condition. The exterior masonry has not beencleaned and sealed in recent years. Interior walls are non-bearing concrete masonry units and acoustic partitions and are in fair condition. Interiormasonry appears to have adequately spaced and caulked control joints in fair condition. The windowsills are an element of the aluminum windowsystem, and are in fair condition. The exterior lintels are in fair condition. The school does have sufficient expansion joints, and they are in faircondition.

Rating:2 Needs Repair

Recommendations: Provide masonry cleaning and sealing as required through the overall facility.



Sum Comments

Exterior Masonry Cleaning:$1.00sq.ft. (Qty) 14,800 Required 1,400 Required $16,200.00(wall surface)Exterior Masonry Sealing: $0.75sq.ft. (Qty) 14,800 Required 1,400 Required $12,150.00(wall surface)

Sum: $28,350.00 $25,900.00 $2,450.00

Addition Wall Construction Brick Cracking




19/49

Facility Assessment

I. Structure: Floors and Roofs

Description: The floor construction of the base floor of the overall facility is concrete slab on grade construction, and is in fair condition. The floor constructionof the mechanical decks is metal form deck on steel joist construction, and is in fair condition. There is no crawl space. The roof construction ofthe gymnasium stage area is tectum deck on steel joists. The remainder of the roof structure is metal deck on steel joist construction, and is ingood condition.





SumComments

Sum: $0.00 $0.00 $0.00

Steel Joist & Metal Deck Steel Joist & Tectum Deck




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Facility Assessment

J. General Finishes

Description: The original design of Ayer Elementary School utilized open concept design. The overall facility has classrooms with carpet type flooring, acoustictile (ACT) type ceilings, and concrete masonry unit (CMU) type wall finishes, and they are in fair condition. Note that the CMU walls are onlyaround the perimeter of the open concept classroom volume. The overall facility has corridors with carpet type flooring, ACT type ceilings, andCMU type wall finishes, and they are in fair condition. The overall facility has restrooms with ceramic tile type flooring, gypsum board typeceilings, and CMU type wall finishes, and they are in fair condition. The Gymnasium has rubber flooring, exposed tectum deck ceiling, and CMUtype wall finishes, and they are in fair condition. Gymnasium telescoping stands are not provided. Student Dining has carpet type flooring, ACTceilings, and CMU wall finishes, and they are in fair condition. Classroom casework in the overall facility is wood construction with plastic laminatetops, is inadequately provided, and in fair condition. Classrooms are not provided adequate chalkboards, markerboards, and tackboards. Existingboards are in fair condition. The classroom storage cubbies are not adequately provided, and in fair condition. The facility is equipped with wood(restroom doors louvered) interior doors in fair condition. The toilet partitions are metal construction, and are in fair condition. The existing kitchenis full service. The existing kitchen equipment is original to the facility, and in fair condition. Display cases did not appear to have protective glass.


Recommendations: Provide complete replacement of finishes and casework due to existing conditions and to installation of systems outlined in Items A, C, K, L, M, TU. Replace toilet partitions due to installation of systems in item O. Replace toilet accessories as required. Replace kitchen equipment due to ageand condition. Replace display case glazing.



ClassroomAddition (1993)3,105 ft

Sum Comments

Toilet Partitions: $750.00per stall 1 Required $750.00(removing and replacing)

Toilet AccessoryReplacement

$0.20sq.f t. Required $10,540.00(per building area)

Total Kitchen EquipmentReplacement:

$105.00sq.ft.(Qty)

1,684 Required $176,820.00(square footage based upon only area of food preparation, servingkitchen storage areas and walk-ins. Includes demolition and removof existing kitchen equipment)

Other: Completereplacement of finishes andcasework

$12.85sq.ft.(Qty)

45,171Required

2,661 Required $614,641.20Elementary

Other: Completereplacement of finishes andcasework

$13.10sq.ft.(Qty)

7,529 Required 444 Required $104,446.30Middle

Other: Display Case $5,000.00allowance Required $5,000.00Replace Glazing

Sum: $912,197.50 $872,187.25 $40,010.25

Gym / Stage Four Classrooms




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Facility Assessment

K. Interior Lighting

Description: The typical open classroom in the overall facility are equipped with T-8 2x4 and 2 x 5 lay-in fluorescent fixtures with dual level switching.Classroom fixtures are in fair condition and provide an average illumination of 65FC, thus complying with the 50 FC recommended by the OSDM.The typical Corridors in the overall facility are equipped with T-8 2x5 lay-in fluorescent fixtures with dual level switching. Corridor f ixtures are infair condition and provide an average illumination of 40FC, thus complying with the 20 FC recommended by the OSDM. The gymnasium space isequipped with T-12 surface mount fluorescent fixtures, in fair condition, and providing an average illumination of 30FC, which is less than the50FC recommended by the OSDM. The Media Center is equipped with 2x5 lay-in T8 fluorescent fixture type lighting in fair condition, andproviding an average illumination of 40FC, which is less than the 50 FC recommended by the OSDM. The Student Dining space is equipped with2x5 lay-in T-8 fluorescent fixture type lighting in fair condition, and providing an average illumination of 46FC, which is less than the 50 FCrecommended by the OSDM. The service areas in the overall facility are equipped with surface mount T-8 fluorescent fixture type lighting in faircondition. The typical Administrative spaces in the overall facility are equipped with lay-in T-8 fluorescent f ixture type lighting in fair condition, andproviding adequate illumination based on OSDM requirements. The overall lighting systems of the facility are not fully compliant with Ohio SchoolDesign Manual requirements due to age, condition and to inadequate lighting levels.


Recommendations: Provide complete replacement of lighting system due to condition, lighting levels and installation of systems outlined in Items A, C, M, and U.



Sum Comments

Complete Building Lighting Replacement$4.00sq.ft. Required Required $223,220.00

Sum: $223,220.00 $210,800.00 $12,420.00

Media Center Lighting Cafeteria Lighting




22/49

Facility Assessment

L. Security Systems

Description: The overall facility contains a Moose type security system in fair condition. Motion detectors are adequately provided in offices, corridors, andspaces where 6 or more computers are located. Exterior doors are equipped with door contacts. An automatic visitor control system is notprovided. CCTV cameras are not provided. The security system is not adequately provided throughout, and the system is not fully compliant withOhio School Design Manual guidelines. The exterior site lighting system is equipped with surface mounted metal halide entry lights in faircondition. Pedestrian walkways are illuminated with pole mounted mercury vapor f ixtures in fair condition. Parking and bus pick-up / drop offareas are illuminated by pole mounted mercury vapor fixtures in fair condition. The exterior site lighting system provides adequate coverage.


Recommendations: Provide complete replacement of security system to meet Ohio School Design Manual guidelines.



Sum Comments

Security System:$1.50sq.ft. Required Required $83,707.50(complete, area of building)

Sum: $83,707.50 $79,050.00 $4,657.50

Security Control Panel Wall Mounted Exterior Light




23/49

Facility Assessment

M. Emergency/Egress Lighting

Description: The overall facility is equipped with an emergency egress lighting system consisting of illuminated exit signs and emergency floodlighting. Thesystem is in good condition, and is provided with appropriate battery backup. The system appears to be adequately provided throughout, andmeets Ohio School Design Manual requirements. Many of the emergency egress lighting devices are hung from the lay-in acoustic ceiling.


Recommendations: Provide complete replacement of emergency / egress lighting system due to installation of systems outlined in Items J, K, and U.



Sum Comments

Emergency/Egress Lighting:$1.00sq.ft. Required Required $55,805.00(w/ battery pack)

Sum: $55,805.00 $52,700.00 $3,105.00

Battery System Emergency Egress Lighting




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Facility Assessment

N. Fire Alarm

Description: The overall facility is equipped with a fire alarm system in fair condition, consisting of manual pull stations, horn and strobe indicating devices.The system is automatic and is monitored by a third party. The system is not equipped with sufficient flow switches, tamper switches, smokedetectors, and heat sensors. The system is not adequately provided throughout and lacks additional zone capabilities. The system is not fullycompliant with Ohio Building Code, NFPA, and Ohio School Design Manual requirements.


Recommendations: Provide complete replacement of fire alarm system to meet NFPA and Ohio School Design Manual guidelines.



Sum Comments

Fire Alarm System:$1.50sq.ft. Required Required $83,707.50(complete new system, including removal of existing)

Sum: $83,707.50 $79,050.00 $4,657.50

Fire Alarm Panel Strobe Light




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Facility Assessment

O. Handicapped Access

Description: Some of the exterior entrances are ADA accessible. Some entrances are compromised by a single step. Access from the parking / drop-off areato the building entries is not compromised by steps or steep ramps. Adequate handicap parking is provided. Exterior doors are equipped withADA hardware. The main entry is not equipped with an ADA power assist door. Special provisions for floor level changes in this split levelstructure have been appropriately addressed by use of a chair lift. The chair lift provides access to the stage. Some interior doors are recessed,are not provided adequate clearances, and are not provided with ADA-compliant hardware. 6 ADA-compliant toilets are required, and 3 arecurrently provided. 6 ADA-compliant lavatories are required, and 3 are currently provided. 3 ADA-compliant urinals are required, and 1 is currentlyprovided. 3 ADA-compliant electric water coolers are required, and 1 is currently provided. Toilet partitions are metal. Some do not provideappropriate ADA clearances. ADA-compliant accessories are not adequately provided and mounted. ADA signage is not provided on both theinterior and the exterior of the building.


Recommendations: Provide ADA-compliant signage, power assist door opener, electric water coolers, toilets, sinks, urinals, toilet partitions, toilet accessories, doorsand frames and door hardware in the original facility to facilitate the schools meeting of ADA requirements. The entrances that have ADA accesscompromised by a single step are corrected with new concrete sidewalk in item P.




Sum Comments

HandicappedHardware:

$350.00set 43 Required $15,050.00(includes installation / hardware only)

Signage: $0.10sq.ft. Required Required $5,580.50(per building area)Electric WaterCoolers:

$1,800.00unit 2 Required $3,600.00(replacement double ADA)

Toilet/Urinals/Sinks: $1,500.00unit 8 Required $12,000.00(replacement ADA)Toilet Partitions: $1,000.00stall 3 Required $3,000.00(ADA - grab bars, accessories included)

ADA Assist Door &Frame:

$7,500.00unit 1 Required $7,500.00(openers, electrical, patching, etc)

Replace Doors: $3,750.00leaf 8 Required $30,000.00(rework opening and corridor wall to accommodate ADA standards when dooropening is set back from edge of corridor and cannot accommodate a wheelchaSee diagram)

Sum: $76,730.50 $76,420.00 $310.50

Non-ADA Water Cooler Chair Lift




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Facility Assessment

P. Site Condition

Description: The 10 acre relatively flat site is located in a suburban residential setting with generous tree, shrub, and floral type landscaping. There are noapparent problems with erosion or ponding. The site is entered from a lightly traveled city street. A single entrance onto the site separates into aparking area and bus loop to facilitate proper separation of bus and other vehicular traffic. One way bus traffic is not provided. Staff, and visitorparking is facilitated by a 111 space asphalt parking lot in fair condition, which provides adequate parking for staff members, visitors, and thedisabled. The parking lot drainage design, consisting of appropriate slopes and catch basins, provides adequate evacuation of storm water, andno problems with parking lot ponding were observed. Concrete curbs in fair to poor condition are appropriately placed. Concrete sidewalks areproperly sloped, are located to provide a logical flow of pedestrian traffic, and are in fair condition. The concrete walks leading to the classroomdoors have a single step which compromises ADA accessibility. Site fencing is provided between the playground and the wooded area. Theplayground equipment is in good condition, and on a combination of hard and soft surfaces, with a basketball court being provided on an asphaltsurface. The athletic facilities are comprised of a baseball and soccer field, and are in good condition.


Recommendations: Replace asphalt in bus loop area. Provide asphalt wearing course over entry drive and parking areas. Replace damaged / stepped concretewalks. Replace damage concrete curb.




Sum Comments

Asphalt Paving: $3.00sq.ft.(Qty)

10,837 Required 638 Required $34,425.00(including drainage / tear out)

Asphalt Paving / New Wearing Course: $0.56sq.ft.(Qty)

57,241 Required 3,373 Required $33,943.84(includes minor crack repair in less than 5% ofpaved area)

Concrete Curb: $15.00ln.ft. 921 Required 54 Required $14,625.00(new)

Concrete Sidewalk: $4.00sq.ft.(Qty)

803 Required 47 Required $3,400.00(5 in exterior slab)

Base Sitework Allowance for UnforeseenCircumstances

$50,000.00allowance Required $50,000.00Include this and one of the next two. (Applies fowhole building, so only one addition should havthis item)

Sitework Allowance for UnforeseenCircumstances for buildings between 0 SF and100,000 SF

$1.50sq.ft. Required $79,050.00Include this one or the next. (Each addition shohave this item)

Sum: $215,443.84 $210,642.96 $4,800.88

Playground / Parking Entry / Bus Loop




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Facility Assessment

Q. Sewage System

Description: The sanitary sewer system is tied in to the municipal system in fair condition. No significant system deficiencies were reported by the schooldistrict or noted during the physical assessment.



Item CostUnitWhole BuildingOriginal Building (1973)52,700 ft Classroom Addition (1993)3,105 ft SumComments

Sum: $0.00 $0.00 $0.00




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Facility Assessment

R. Water Supply

Description: The domestic water supply system is tied in to the municipal system, features 3 inch service, and is in fair condition. The facility is not equippedwith an automated fire suppression system, and the existing water supply will not provide adequate support for a future system. The domesticwater service is not equipped with a water booster pump, and none is required. The system is adequate for the current and future domesticneeds, but does not provide adequate capacity for the future fire suppression needs of the school.


Recommendations: Provide a new water supply line of adequate capacity to support a future automated fire suppression system. This cost covered under Item U.



SumComments

Sum: $0.00 $0.00 $0.00

Backflow Preventer




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Facility Assessment

S. Exterior Doors

Description: Typical exterior doors in the original facility are aluminum type construction, mounted on aluminum frames, and in fair condition. Doors featuresingle pane glass vision panels. Typical exterior doors in the 1993 addition are hollow metal type construction, mounted on hollow metal frames,and in good condition. Doors feature double pane thermally broken vision panels. There is one overhead door that is aluminum type in faircondition.


Recommendations: Replace original building exterior doors due to work required in Item F. See item F for transom and sidelight replacement.



Sum Comments

Door Leaf/Frame and Hardware:$2,000.00per leaf 17 Required $34,000.00(includes removal of existing)

Sum: $34,000.00 $34,000.00 $0.00

Classroom Doors Main Entry




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Facility Assessment

T. Hazardous Material

Description: The School District provided the AHERA three year reinspection reports, prepared by Paran Consulting Services, Inc., and dated January 2002,documenting known and assumed locations of asbestos and other hazardous materials. Asbestos sheet vinyl, vinyl asbestos floor tile and masticcontaining hazardous materials are located in the original facility. These materials were described in the report to be in non-friable condition.There are no underground storage tanks on the site. Due to the construction date, there is a potential for lead based paint. Fluorescent lightingwill require special disposal.

Rating: 2 Needs Repair

Recommendations: Remove all hazardous materials, inclusive of asbestos-containing materials in the original facility, as noted in the attached EnvironmentalHazards Assessment. Provide for the testing of paint that has the potential of being lead-based. Provide for disposal of fluorescent lighting.




Sum Comments

Environmental Hazards Form EHA Form EHA Form

Resilient Flooring Removal - Incl. Mastic $3.00sq.ft.(Qty)

1,510 Required 0 Required $4,530.00

Estimated Cost For Abatement Contractor to Perform LeadMock-Ups

$1.00per unit 5,000 Required 0 Required $5,000.00

Special Engineering Fees $1.00per unit 5,000 Required 0 Required $5,000.00

Fluorescent Lamps & Ballasts Recycling/Incineration $0.05sq.ft.(Qty)

52,700 Required 3,105 Required $2,790.25

Other: T Discrepancies from Old EHA System (Renovationonly)

-$0.25lumpsum

Required -$0.25T Discrepancies From Old EHASystem

Sum: $17,320.00 $17,165.00 $155.00

Asbestos Sheet Flooring Asbestos Tile Flooring




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Facility Assessment

U. Life Safety

Description: The overall facility is not equipped with an automated fire suppression system. A limited area system exists in one storage room. Exit corridorsare situated such that dead-end corridors are present at the north gymnasium entrance. The kitchen hood is equipped with an ansul firesuppression system. There are an adequate number of fire extinguishers that are adequately spaced. The existing water supply is provided by atie-in to the municipal system, and is insufficient to meet the future fire suppression needs of the school. Rooms with capacity greater than 50 areequipped with adequate egress.


Recommendations: Provide automated fire suppression system to meet Ohio School Design Manual guidelines. Correct dead end corridor condition.




Sum Comments

Sprinkler / Fire SuppressionSystem:

$3.25sq.ft. (Qty) 52,700 Required 3,105 Required $181,366.25(includes increase of service piping, i frequired)

Other: Reconfigure door location $10,000.00allowance Required $10,000.00Correct dead end corridor

Sum: $191,366.25 $181,275.00 $10,091.25

Limited Area Sprinkler Kitchen Hood Ansul System




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Facility Assessment

V. Loose Furnishings

Description: The typical classroom furniture is mismatched, and in generally fair condition, consisting of student desks & chair, teacher desk & chair, filecabinet, reading table, bookcases, and wastebasket. The facilitys furniture and loose equipment was evaluated in item 6.17 in the CEFPI sectionof this report, and on a scale of 1 to 10 the facility received a rating of 7 due to observed conditions, and due to the fact that it lacks some of theDesign Manual required elements.


Recommendations: Provide for replacement of outdated or inadequate furniture.



Sum Comments

CEFPI Rating 7$2.00sq.ft. Required Required $111,610.00

Sum: $111,610.00 $105,400.00 $6,210.00

Open Classroom Furnishings Loose Equipment




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Facility Assessment

W. Technology

Description: The typical classroom is not equipped with the Ohio School Design Manual required four technology data ports for student use, one data port forteacher use, one voice port with a digitally based phone system, one cable port and monitor. A 2-way PA system that can be initiated by eitherparty does exist. The facility does not contain an instructional delivery center, but computer labs are provided for student use.


Recommendations: Provide complete replacement of technology systems to meet Ohio School Design Manual requirements.



Sum Comments

Non-OSDM Compliant:$5.77sq.ft. Required Required $321,994.85

Sum: $321,994.85 $304,079.00 $17,915.85

Typical Technology Outlet Technology Closet




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Facility Assessment

X. Construction Contingency / Non-Construction Cost

Renovation Costs (A-W) $4,033,887.44

7.00% Construction Contingency $282,372.12

Subtotal $4,316,259.56

16.20% Non-Construction Costs $699,234.05

Total Project $5,015,493.61

Construction Contingency $282,372.12

Non-Construction Costs $699,234.05

Total for X. $981,606.17

Non-Construction Costs Breakdown

Soil Borings 0.03% $1,294.88

Agency Approval Fees 0.20% $8,632.52

Construction Testing 0.15% $6,474.39

Printing 0.30% $12,948.78

Advertising 0.05% $2,158.13

Builders Risk 0.20% $8,632.52

Design Professional Compensation 7.50% $323,719.47

CM Compensation 6.00% $258,975.57

Non-Construction Contingency (includes partnering and mediation services) 1.77% $76,397.79

Total Non-Construction Costs 16.20% $699,234.05




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School Facility Appraisal

Name of Appraiser Bill Mentges Date of Appraisal 2004-06-14

Building Name Ayer Elem

Street Address 8471 Forest Rd

City/Town, State, Zip Code Cincinnati, OH 45255

Telephone Number(s) 513-474-3811

School District Forest Hills Local SD

Setting: Suburban

Site-Acreage 10 Building Square Footage 55,805

Grades Housed K-6 Student Capacity 379

Number of Teaching Stations 40 Number of Floors 1

Student Enrollment 644

Dates of Construction 1973,1993

Energy Sources: Fuel Oil Gas Electric Solar

Air Conditioning: Roof Top Windows Units Central Room Units

Heating: Central Roof Top Individual Unit Forced Air

Hot Water Steam

Type of Construction

Load bearing masonry

Steel frame

Concrete frame

Wood

Steel Joists

Exterior Surfacing

Brick

Stucco

Metal

Wood

Stone

Floor Construction

Wood Joists

Steel Joists

Slab on grade

Structural slab


Report Generated at 3 May 2005 06:School Facility Appraisal Page 35


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CEFPI Ratings Sheet

1.0 The School Site


Points Allocated Points

1.1 Site is large enough to meet educational needs as defined by state and local requirements 25 15

The 10 acre site is less than 16.5 acre OSDM recommendation.

1.2 Site is easily accessible and conveniently located for the present and future population 20 18

The site is centered within the population it serves.

1.3 Location is removed from undesirable business, industry, traffic, and natural hazards 10 9

The site has residential surroundings.

1.4 Site is well landscaped and developed to meet educational needs 10 9

The landscaping is mature and well placed.

1.5 ES Well equipped playgrounds are separated from streets and parking areas 10 8

MS Well equipped athletic and intermural areas are separated from streets and parking

HS Well equipped athletic areas are adequate with sufficient solid-surface parking

The playground is well equipped with hard and soft surfaces available which are away f rom traffic.

1.6 Topography is varied enough to provide desirable appearance and without steep inclines 5 4

Gently sloping site provides desirable appearance.

1.7 Site has stable, well drained soil free of erosion 5 4

Soil is free from erosion and appears to be stable.

1.8 Site is suitable for special instructional needs, e.g., outdoor learning 5 2

Site is large enough for outdoor learning, but none exists.

1.9 Pedestrian services include adequate sidewalk with designated crosswalks, curb cuts, and correct slopes 5 4

Correctly sloped sidewalks, crosswalks, and curb cuts exist. The sidewalk access to the classrooms has a single step near the doors.

1.10 ES/MS Sufficient on-site, solid surface parking for faculty and staff is provided 5 3

HS Sufficient on-site, solid surface parking is provided for faculty, students, staff and community

Sufficient solid surface parking exists, but condition requires work.

TOTAL - The School Site 100 76


Report Generated at 3 May 2005 06:CEFPI Ratings Sheet Page 36


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CEFPI Ratings Sheet

2.0 Structural and Mechanical Features


Structural Points Allocated Points

2.1 Structure meets all barrier-free requirements both externally and internally 15 8

ADA requirements are met with regards to entry and vertical circulation, but many other areas require revision. The facility lacks ADA accessibility throughout.

2.2 Roofs appear sound, have positive drainage, and are weather tight 15 9

Low slope roofing provides adequate drainage. Evidence of ponding was noted. The District did not report any roof leaks.

2.3 Foundations are strong and stable with no observable cracks 10 8

Minor cracking was observed in the foundations.

2.4 Exterior and interior walls have sufficient expansion joints and are free of deterioration 10 9

The facility is equipped with sufficient expansion joints and walls are in good condition.

2.5 Entrances and exits are located so as to permit efficient student traffic flow 10 7

Building entrances are properly located for the efficient flow of traffic.

2.6 Building envelope generally provides for energy conservation (see criteria) 10 7

Composite masonry walls, insulated roof, and some thermally broken windows provide an adequate building envelope.

2.7 Structure is free of friable asbestos and toxic materials 10 8

According to the report provided by the District, hazardous materials exist. See the worksheet at the end of this report for a summary of hazardous materials.

2.8 Interior walls permit sufficient flexibility for a variety of class sizes 10 9

Open concept structure.

Mechanical/Electrical Points Allocated Points

2.9 Adequate light sources are well maintained, and properly placed and are not subject to overheating 15 13

Light fixtures appeared to be well maintained. Light location was appropriate as dark spots were not observed.

2.10 Internal water supply is adequate with sufficient pressure to meet health and safety requirements 15 12

Water supply is from a municipal system, has a backflow preventer, and has adequate pressure for domestic use.

2.11 Each teaching/learning area has adequate convenient wall outlets, phone and computer cabling for technologyapplications

15 8

A typical classroom is equipped with 5-8 electrical outlets, 0 phone, and 5 computer outlets. The facility does not meet the OSDM technology requirements.

2.12 Electrical controls are safely protected with disconnect switches easily accessible 10 6



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Electrical panels are located in student occupied areas.

2.13 Drinking fountains are adequate in number and placement, and are properly maintained including provisions forthe disabled

10 5

The O.B.C. requires one drinking fountain per 100 students. The building capacity requires 7 drinking fountains. The existing facility has 6 drinking fountains. ADArequires that 50 percent of drinking fountains be accessible. One of the drinking fountains is accessible. Bubblers are provided in classrooms to fulfill overallrequirements, but are not ADA accessible.

2.14 Number and size of restrooms meet requirements 10 4

The O.B.C. requires that restrooms be located on every floor and that the maximum travel distance shall not exceed 500 feet. The facility meets the requirement.

The size of public restrooms is such that ADA access is achievable. The size of individual restrooms is such that ADA access is not possible.

2.15 Drainage systems are properly maintained and meet requirements 10 10

The waste piping is cast iron. The District reported that no problems existed with the drainage system.

2.16 Fire alarms, smoke detectors, and sprinkler systems are properly maintained and meet requirements 10 2

The fire alarm system does not meet current code requirements. Detection devices are not properly located. There is no sprinkler system.

2.17 Intercommunication system consists of a central unit that allows dependable two-way communication betweenthe office and instructional areas

10 8

The PA system provides two way communication that can be initiated by either party.

2.18 Exterior water supply is sufficient and available for normal usage 5 5

Hose bibbs are located near areas where water is needed.

TOTAL - Structural and Mechanical Features 200 138




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CEFPI Ratings Sheet

3.0 Plant Maintainability


Points Allocated Points

3.1 Windows, doors, and walls are of material and finish requiring minimum maintenance 15 9

Aluminum windows, aluminum and steel doors, and CMU and acoustic fabric walls require low maintenance.

3.2 Floor surfaces throughout the building require minimum care 15 12

Typical classrooms and corridors have carpet f looring. Typical restrooms have ceramic tile flooring.

3.3 Ceilings and walls throughout the building, including service areas, are easily cleaned and resistant to stain 10 5

The lay-in acoustic ceiling panels are not resistant to stain and must be replaced when damaged. Painted wall surfaces are cleaned easily. Brick walls are hard toclean.

3.4 Built-in equipment is designed and constructed for ease of maintenance 10 10

Built-in equipment is constructed of plastic laminate which requires low maintenance.

3.5 Finishes and hardware, with compatible keying system, are of durable quality 10 5

The hardware has a quality finish and adequate keying system. The hardware is not ADA accessible.

3.6 Restroom fixtures are wall mounted and of quality finish 10 5

Toilets are wall mounted flush valve. Urinals are wall mounted flush valve. Lavatories are wall mounted or countertop set. ADA requirements are not met. The fixturesare in fair condition.

3.7 Adequate custodial storage space with water and drain is accessible throughout the building 10 8

Custodial closets with mop sink are available throughout the building. Storage is limited.

3.8 Adequate electrical outlets and power, to permit routine cleaning, are available in every area 10 9

Electrical outlets are located as required for cleaning.

3.9 Outdoor light fixtures, electrical outlets, equipment, and other fixtures are accessible for repair and replacement 10 9

Outdoor light fixtures provide adequate light levels in all areas. Electrical outlets are conveniently located. Outdoor mechanical equipment is easily accessible.

TOTAL - Plant Maintainability 100 72




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CEFPI Ratings Sheet

4.0 Building Safety and Security


Site Safety Points Allocated Points

4.1 Student loading areas are segregated from other vehicular traffic and pedestrian walkways 15 10

The facility is equipped with a separate bus loop.

4.2 Walkways, both on and offsite, are available for safety of pedestrians 10 8

Correctly sloped sidewalks, crosswalks, and curb cuts exist. The sidewalk access to the classrooms has a single step near the doors.

4.3 Access streets have sufficient signals and signs to permit safe entrance to and exit from school area 5 4

School signs and painting on the road are provided to permit safe site access.

4.4 Vehicular entrances and exits permit safe traffic flow 5 4

Single entrance/exit with access to parking and bus loop.

4.5 ES Playground equipment is free from hazard 5 4

MS Location and types of intramural equipment are free from hazard

HS Athletic field equipment is properly located and is free from hazard

The playground is well equipped and away from traffic. Hard and soft surfaces are available for a variety of activities.

Building Safety Points Allocated Points

4.6 The heating unit(s) is located away from student occupied areas 20 20

The mechanical room is located away from student areas. Heat distribution is away from student interaction.

4.7 Multi-story buildings have at least two stairways for student egress 15 15

This is a single story facility.

4.8 Exterior doors open outward and are equipped with panic hardware 10 9

Exterior doors open outward per O.B.C. requirements and have panic hardware.

4.9 Emergency lighting is provided throughout the ent ire building with exit signs on separate electr ical circuits 10 9

The exit lighting is powered by battery backup. The system meets current building code standards.

4.10 Classroom doors are recessed and open outward 10 0

Open concept structure lacks interior doors.

4.11 Building security systems are provided to assure uninterrupted operation of the educational program 10 6

The facility is equiped with a security system with door contacts and motion detectors.



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4.12 Flooring (including ramps and stairways) is maintained in a non-slip condition 5 5

The stairs have non-slip pads. No slippery areas were identified in the site visit. The entry doors have step off mats.

4.13 Stair risers (interior and exterior) do not exceed 6 1/2 inches and range in number from 3 - 16 5 5

This is a single story facility, but has steps to get to a lower gym/auditorium level. The stair risers measure 6 and typically fall into the acceptable range.

4.14 Glass is properly located and protected with wire or safety material to prevent accidental student injury 5 2

Glass in display cases did not appear to be properly protected. Glass in exterior door assembly appeared to be properly protected.

4.15 Fixed Projections in the traffic areas do not extend more than eight inches from the corridor wall 5 4

Drinking fountains extend more than the allowable dimension.

4.16 Traffic areas terminate at an exit or a stairway leading to an egress 5 3

There ais one dead end corridor in the facility. Open concept doesnt define egress well.

Emergency Safety Points Allocated Points

4.17 Adequate fire safety equipment is properly located 15 14

The number of fire extinguishers appears to meet the requirements. The kitchen hood is equipped with a fire suppression system.

4.18 There are at least two independent exits from any point in the building 15 15

Rooms with capacity greater than 50 persons are equipped with two exits. There is one dead end corridor in this facility.

4.19 Fire-resistant materials are used throughout the structure 15 15

The entire building structure is constructed with non-combustible materials.

4.20 Automatic and manual emergency alarm system with a distinctive sound and flashing light is provided 15 10

An emergency alarm system exists, but it is not equipped with all of the code required indicating devices.

TOTAL - Building Safety and Security 200 162




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CEFPI Ratings Sheet

5.0 Educational Adequacy


Academic Learning Space Points Allocated Points

5.1 Size of academic learning areas meets desirable standards 25 22

The average size of classrooms is 875 s.f. compared to 900 s.f. recommended by the ODSM.

5.2 Classroom space permits arrangements for small group activity 15 13

The classrooms are large enough to allow for affective small group activity, but smaller than the OSDM recommendations.

5.3 Location of academic learning areas is near related educational activities and away from disruptive noise 10 0

The location of the gym, music, cafeteria and the classrooms are not adequately separated. The open classroom design has disruptive noise present.

5.4 Personal space in the classroom away from group instruction allows privacy time for individual students 10 0

No designated personal space is present.

5.5 Storage for student materials is adequate 10 2

Some small cubby areas are available for the storage of elementary student supplies, but are not available for all students.

5.6 Storage for teacher materials is adequate 10 4

Little casework is provided for teacher material storage. Condition is fair.

Special Learning Space Points Allocated Points

5.7 Size of special learning area(s) meets standards 15 13

The average size of special education areas is similar to that recommended by the OSDM.

5.8 Design of specialized learning area(s) is compatible with instructional need 10 3

Very few special education provisions are made. Special education classrooms similar to standard classroom.

5.9 Library/Resource/Media Center provides appropriate and attractive space 10 2

Light levels were lower than the OSDM recommendations. Furnishings were attractive. Open to noise from other areas. Space doubles as computer lab.

5.10 Gymnasium (or covered P.E. area) adequately serves physical education instruction 5 3

The existing gym is 3,343 s.f. compared to 3,500 s.f. recommended by the OSDM.

5.11 ES Pre-kindergarten and kindergarten space is appropriate for age of students and nature of instruction 10 8

MS/HS Science program is provided sufficient space and equipment

The average size of kindergarten classroom is 1,260 s.f. compared to 1,200 s.f. recommended by the OSDM. Toilet room is not ADA accessible.



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5.12 Music Program is provided adequate sound treated space 5 2

The size of the music room is much less than the OSDM recommendation. Sound treatment is fair.

5.13 Space for art is appropriate for special instruction, supplies, and equipment 5 5

The size of the art room meets OSDM recommendation. Equipment is in good to fair condition.

School Facility Appraisal Points Allocated Points

5.14 Space for technology education permits use of state-of-the-art equipment 5 1

Computer labs are too small for proper arrangement of stations. No dedicated area is part of media center. Does not have all recommended equipment.

5.15 Space for small groups and remedial instruction is provided adjacent to classrooms 5 2

Small project rooms for individual instruction are located near classrooms.

5.16 Storage for student and teacher material is adequate 5 2

Cubby areas are available for the storage of elementary student supplies. Condition is fair. Little casework is provided for teacher material stroage. Condition is fair.

Support Space Points Allocated Points

5.17 Teachers lounge and work areas reflect teachers as professionals 10 3

Teachers lounge is small with dated furnishings and finishes. Toilets are not ADA accessible.

5.18 Cafeteria/Kitchen is attractive with sufficient space for seating/dining, delivery, storage, and food preparation 10 6

The kitchen is significantly smaller than OSDM standards. The size is less than the size recommended by the OSDM. The finishes are fair.

5.19 Administrative offices provided are consistent in appearance and function with the maturity of the students served 5 1

Office furnishings are mismatched and are not consistent in appearance. The layout is not conducive to the function intended.

5.20 Counselors office insures privacy and sufficient storage 5 2

Counselor has private office with little storage space.

5.21 Clinic is near administrative offices and is equipped to meet requirements 5 2

Clinic is equipped with 2 cots. Location is near offices. Toilet is not ADA accessible.

5.22 Suitable reception space is available for students, teachers, and visitors 5 1

Reception space is too small to adequately serve the need.

5.23 Administrative personnel are provided sufficient work space and privacy 5 1

Administrative area is small and does not contain all OSDM elements.

TOTAL - Educational Adequacy 200 98




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CEFPI Ratings Sheet

6.0 Environment for Education


Exterior Environment Points Allocated Points

6.1 Overall design is aesthetically pleasing to age of students 15 7

Open concept design lacks appropriate windows.

6.2 Site and building are well landscaped 10 9

The landscaping is mature and well placed.

6.3 Exterior noise and poor environment do not disrupt learning 10 9

The surrounding neighborhood is a residential type.

6.4 Entrances and walkways are sheltered from sun and inclement weather 10 7

The main entrance is sheltered, but the secondary entrances are not.

6.5 Building materials provide attractive color and texture 5 2

The open concept structure is mostly brick without windows breaking up the area.

Interior Environment Points Allocated Points

6.6 Color schemes, building materials, and decor provide an impetus to learning 20 14

Color schemes are of quality finish and somewhat consistent.

6.7 Year around comfortable temperature and humidity are provided throughout the building 15 13

The facility has heating and cooling systems which provide a year round comfortable environment. Some equipment is broken. Controls are inadequate.

6.8 Ventilating system provides adequate quiet circulation of clean air and meets 15cfm VBCrequirement

15 12

The existing ventilation system does not provide the code required amount of fresh air.

6.9 Lighting system provides proper intensity, diffusion, and distribution of illumination 15 5

Light fixtures appeared to be well maintained. Light levels were lower than the OSDM recommendations in various locations.

6.10 Drinking fountains and restroom facilities are conveniently located 15 8

The O.B.C. requires one drinking fountain per 100 students. The building capacity requires 7 drinking fountains. The existing facily has 6 drinking fountains. ADArequires that 50 percent of drinking fountains be accessible. One of the drinking fountains is accessible. Bubblers are provided in classrooms to fulfill overallrequirements, but are not ADA accessible. The O.B.C. requires that restrooms be located on every floor and that the maximum travel distance shall not exceed 500feet. The facility meets the requirement. The size of public restrooms is such that ADA access is achievable. The size of individual restrooms is such that ADAaccess is not possible.

6.11 Communication among students is enhanced by commons area(s) for socialization 10 6



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No common areas exists, but open classroom design allows for greater socialization.

6.12 Traffic flow is aided by appropriate foyers and corridors 10 3

Open design is confusing for traffic flow.

6.13 Areas for students to interact are suitable to the age group 10 6

Cafeteria, gymnasium, and media center provide a suitable interaction space.

6.14 Large group areas are designed for effective management of students 10 10

Large group areas are provided with a sound system. There are no blind spots where supervision is limited.

6.15 Acoustical treatment of ceilings, walls, and floors provides effective sound control 10 3

Lay-in acoustic ceilings and carpet flooring provide fair acoustics. No partition walls allow noise transfer. Gym open structure with tectum deck, masonry walls, andmulti-purpose floor provide fair acoustics.

6.16 Window design contributes to a pleasant environment 10 4

Windows are smaller than the OSDM recommended area. Windows are not available in all areas where OSDM recommends them.

6.17 Furniture and equipment provide a pleasing atmosphere 10 7

The existing facility lacked some of the recommended equipment per OSDM standards. The equipment appeared to be mismatched and was in fair condition. Theequipment appeared clean and well maintained.

TOTAL - Environment for Education 200 125




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Justification for Allocation of Points

Building Name and Level: Ayer Elem

K-6

Building features that clearly exceed criteria:

1.

2.

3.

4.

5.

6.

Building features that are non-existent or very inadequate:

1. Some HVAC components not functional.

2. No windows in classroom area.

3. Non-compl iant fire alarm.

4. Not completely ADA accessible.

5. No sprinkler system.

6. Asbestos present.


Report Generated at 3 May 2005 06:Justification for Allocation of Points Page 46


47/49


Building Summary - Ayer Elem (65391)


Name: Ayer Elem


Cincinnati,OH 45255

Bldg. IRN: 65391



Phone: 513-474-3811










Total 55,805



=2 Needs Repair




DollarAssessment C





F. Windows 3 $19,675.00 -








N. Fire Alarm 3 $83,707.50 -







U. Life Safety 3 $191,366.25 -


W. Technology 3 $321,994.85 -


- $981,606.17 -

Total $5,015,493.61









Commentary


C=Under Contract




Previous Page



48/49

Environmental Hazards - Forest Hills Local SD (47340) - Ayer Elem (65391) - Original Building

Environmental Hazards - Forest Hills Local SD (47340) - Ayer Elem (65391) - Original Building

Owner: Forest Hills Local SD Bldg. IRN: 65391

Facility: Ayer Elem BuildingAdd: Original Building

Date: 2004-06-15 Assessor: Tony Zircher

A. Asbestos Containing Material (ACM) AFM=Asbestos Free Materia

ACM Found Status Quantity Unit Cost Estimated Cost

1. Boiler/Furnace/Breeching Insulation Removal Not Present 0 $15.00 $0.002. Tank/Duct Insulation Removal Not Present 0 $12.00 $0.00

3. Pipe Insulation Removal Not Present 0 $8.00 $0.004. Pipe Fitting Insulation Removal Not Present 0 $25.00 $0.00

5. Acoustical Plaster Removal Not Present 0 $7.00 $0.006. Fireproofing Removal Not Present 0 $20.00 $0.00

7. Hard Plaster Removal Not Present 0 $10.00 $0.008. Gypsum Board Removal Not Present 0 $6.00 $0.00

9. Acoustical Panel Ceiling Removal Not Present 0 $3.00 $0.0010. Resilient Flooring Removal - Incl. Mastic Reported Asbestos-Containing Material 1510 $3.00 $4,530.00

11. Roofing Removal Not Present 0 $2.00 $0.0011 Sum of lines(1-11) Total Abs. Hazard Abatement Cost for Renovation Work $4,530.00

12 Sum of lines(1-9) Total Abs. Hazard Abatement Cost for Demolition Work $0.00

B. Removal Of Underground Storage Tanks None Reported

Tank No. Location Age Product Stored Size Est.Rem.Cost

1 Sum Of Lines(1-0) Total Cost For Removal Of Underground Storage Tanks $0.00

C. Lead-Based Paint (LBP) - Renovation Only Addition Constructed after 19801. Estimated Cost For Abatement Contractor to Perform Lead Mock-Ups $5,000.002. Special Engineering Fees $5,000.00

3 Sum of lines(1-2) Total Cost for Lead-Based Paint Mock-Ups $10,000.00

D. Fluorescent Lamps & Ballasts Recycling/Incineration Not ApplicableArea Of Building Addition Square Feet w/Fluorescent Lamps & Ballasts Unit Cost Total Cost

1 52700 52700 $0.05 $2,635.00

E. Other Environmental Hazards/Remarks None ReportedDescription Cost Estimate

1. (Sum of Lines 1-0) Total Cost for Other Environmental Hazards $0.00

F. Environmental Hazards Assessment Cost Estimate Summaries1. A11, B1, C3, D1, and E1 Total Cost for Env. Hazards Work - Renovation $17,165.00

2. A12, B1, D1, and E1 Total Cost for Env. Hazards Work - Demolition $2,635.00

Report Generated at 3 May 2005 06: Page 48


49/49

Environmental Hazards - Forest Hills Local SD (47340) - Ayer Elem (65391) - Classroom Addition

Environmental Hazards - Forest Hills Local SD (47340) - Ayer Elem (65391) - Classroom Addition

Owner: Forest Hills Local SD Bldg. IRN: 65391

Facility: Ayer Elem BuildingAdd: Classroom Addition

Date: 2004-07-21 Assessor: Tony Zircher

A. Asbestos Containing Material (ACM) AFM=Asbestos Free Materia

ACM Found Status Quantity Unit Cost Estimated Cost

1. Boiler/Furnace/Breeching Insulation

state assessment, ayer

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