ohsas presentation.pptx

7/27/2019 OHSAS presentation.pptx

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Awareness Session on OHSASBS OHSAS 18001:2007

Team MR Office


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CONTENTS

1. Introduction of OHSAS

2. Requirement of OHSAS standard

Clause 1 : Scope

Clause 2 : Reference publication

Clause 3 : Terms and definitions

Clause 4 : OH&S Management System Requirements

3. Your Queries


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What is OHSAS 18001?

OHSAS 18001:2007 is an internationally recognized occupational

health and safety (OH&S) management system developed to match

the demand for a recognizable standard against which assessing

and certifying the management system.

The standard can be applied to all business and operational

activities and requires also the compliance with all applicable

regulatory framework. .


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History :

Originally developed in early 1990s as BS8800

Revised in 1999 by BSI to be more compatible with ISO

14001 Revised in 2007 adding health components

Framework for an effective OH&S-MS

17 elements designed in parallel to ISO 14001

Allows third-party certification/registration


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What it tells ??This standard does not establish OH&S performance criteria, nor

does it provide detailed specifications for the design of an OHSAS

management system but requires the organization to:

establish its own safety policy and objectives

identify hazards and risks

evaluate risks likelihood and impact

verify the compliance with applicable rules

plan and deploy suitable countermeasures to prevent injuries,illnesses and fatalities

monitor and improve performances


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Who created this standard?OHSAS 18001 has been developed by a working group lead by BSI

and several leading national standards bodies, certification bodies,

and professionals.

Can the OHSAS 18001 standard be integrated with other

management systems?

OHSAS 18001 has been developed to ensure the compatibility with

the ISO 9001 (Quality) and ISO 14001 (Environmental)

management systems standards, in order to facilitate theintegration of quality, environmental and occupational health and

safety management systems by organizations, should they wish to

do so.


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Who does the OHSAS 18001 standard apply to?

The OHSAS Standard applies to any organization that wishes to:

Support and promote good OH&S practices

Minimize safety risks in the work environment

Ensure the proper deployment of its OH&S policy and theachievement of objectives

Introduce a common language for health and safety within the

organization

Establish, deploy, monitor and improve the OH&S management

system Achieving the OH&S management system certification by a third

party certification body


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What are the benefits from implementing OHSAS 18001?

Improving awareness and control of workplace hazards and risks

Facilitating the reduction in the number and severity of work-

related accidents and illness, lost time incidents and injuries

Improving employee health and safety and people satisfaction

Leading to compliance with legal and regulatory requirements,

Reducing risks of litigations and penalties

Establishing a framework for effective risk management


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Reducing insurance premiums and other unexpected costs

related to healthcare

Improving productivity, people satisfaction and retention

Increasing ability to attract the best new talent.

Reducing operating costs - by decreasing down-time through

incidents and ill health

Reducing costs associated with legal fees and compensation

Improving the company image through independent

management system certification

BENEFITS OF OH&SMS


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How to get OHSAS 18001 certification?

The management certification process follows the following

steps:

I. Application for registration

II. Initial Certification Audit to verify the compliance withOHSAS 18001 requirement. Such audit consist of Stage 1

and Stage 2 audits

III. Certification granting by the Certification Body and

maintained by the Organization.IV. Surveillance Audit to confirm the maintenance of

compliance with the requirements

V. Re-certification audit after three years.


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OHSAS Initial Certification Process

The Initial Certification Process is similar to that of ISO 9001 or ISO 14001 and

consists of two different audits.

the purpose of this visit is to determine the organizations

readiness for a full assessment.

Stage 2- this Audit shall take place at site and aim to confirm if the

management system complies with the requirements ofOHSAS 18001 and the internal documentation.

Stage 1-


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Audit the organizations management system documentation

confirm that the OH&S management system conforms to the

requirements of the standard

confirm its implementation status confirm the scope of certification

check legislative compliance

evaluate if the internal audits and management review are being

planned and performed and that the management system

implementation is ready for Stage 2 Audit produce a report that identifies any non-compliance or potential for non-

compliance and agree a corrective action plan if required

produce an audit plan and confirm a date for the Stage 2 assessment

visit

Stage 1- The assessor will:


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Stage 2 this Audit shall take place at site and aim to confirm if the management

system complies with the requirements of OHSAS 18001 and theinternal documentation.

The Auditor shall verify:

the conformity to all requirements of the applicable management system standard or

other normative document performance monitoring, measuring, reporting and reviewing against key

performance objectives and targets (consistent with the expectations in the

applicable management system standard or other normative document)

the management system and performance as regards legal compliance

the effective implementation of the risk management approach

the operational control of the processes the internal auditing and management review


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The auditor shall

report any non-compliances or potential for non-compliance produce a surveillance plan and confirm a date for the first surveillance

visit

If the Auditor identifies any critical or major non-conformance, the organizationcannot be certified until corrective action is taken and verified.


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Definitions


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Part of an organizations management system used to develop and

implement its OH&S policy and manage its OH&S risks

Introduction to OH&S

Management System.

Conditions and factors that affect, or could affect, the health and

safety of employees or other workers (including temporary workers

and contractor personnel), visitors, or any other person in the

workplace

Occupational health and safety (OH&S)

OH&S Management System

workplace

any physical location in which work related activities are performed under the control

of the organization


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Riskcombination of the likelihood of an occurrence of a hazardous event orexposure(s) and the severity of injury orill health (3.8) that can be

caused by the event or exposure(s)

Hazardsource, situation, or act with a potential for harm in terms of human

injury orill health (3.8), or a combination of these

identifiable, adverse physical or mental condition arising from and/or

made worse by a work activity and/or work-related situation

Ill Health


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Sources of Risks

Products Materials and their properties

Work processes andprocedures

Equipment

Personnel

Workplace and location

Natural environment, climaticconditions

External / interested parties


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Risk assessment

Process of evaluating the risk(s) (3.21) arising from a hazard(s),

taking into account the adequacy of any existing controls, anddeciding whether or not the risk(s) is acceptable

Acceptable riskRisk that has been reduced to a level that can be tolerated by the

organization having regard to its legal obligations and its own

OH&S policy


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Incident

work-related event(s) in which an injury or ill health (regardless of severity) or

fatality occurred, or could have occurred

NOTE 1 An accident is an incident which has given rise to injury, ill

health or fatality.

NOTE 2 An incident where no injury, ill health, or fatality occurs may

also be referred to as a near-miss, near-hit, close call or dangerous

occurrence.

Interested partyperson or group, inside or outside the workplace, concerned with or affected by the

OH&S performance of an organization.


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Requirements in OHSAS Standards


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PDCA Approach

This OHSAS Standard is based on the methodology known as

Plan-Do-Check-Act (PDCA).


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Clause 1 Scope

This OHSAS Standard is applicable to any organization that wishes to:

establish an OH&S management system

implement, maintain and continually improve an OH&S management system

assure itself of its conformance with its O&HS policy

demonstrate such conformance to others

seek certification by an external organization make a self-determination and declaration of conformance

Note :- This OHSAS Standard is intended to address occupational health and safety,and is not intended to address other health and safety areas such as employee

wellbeing/wellness programmes, product safety, property damage or environmental

impacts.


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Clause 2 Reference Publications

OHSAS 18002,Occupational health and safety managementsystemsGuidelines for the implementation of OHSAS

18001

International Labour

Organization:2001,

Guidelines on Occupational

Health and Safety Management Systems

(OSH-MS)


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Clause 3 Terms and Definitions

Discussed in previous session


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Clause 4 OH&SMS requirements

4.1 General requirements

The organization shall define and document the scope

of its OH&S management system.

The organization shall establish, document, implement,

maintain and continually improve an OH&S management

system

Scope


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4.2 OH&S policy

Appropriate to Risks

Commit to Prevention of Injury and ill Health and ContinualImprovement

Commit to Comply with Legislation

Documented, Implemented, Maintained

Communicated

Available to Interested Parties

Periodic Review

Provides the framework for setting and reviewing OH&S objectives;

Environment Occupational Health & Safety Policy


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Environment, Occupational Health & Safety Policy

We at PVPL are committed for prevention of pollution, injury and occupational

ill Health of all employees and other individuals in our premises.

We all are focused to continually-

Reduce

Risk of accidents and health hazards

Adverse impacts of all our products and processes on

Environment, Health & Safety

Consumption & Wastages of natural resources and energy

Enhance

Awareness of environmental, health and safety requirements

Process efficiency and resources utilization

Adoption to environment and healthy friendly technologies & processes

Ensure

Compliance to all applicable legal and other requirements

to which we subscribe

Objectives and targets for continual improvement Environment, Health,

& Safety performance are set, monitored and reviewed

Appropriately training is given to all individuals enter in our premises


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Hazard Identification, Risk Assessment and Determining

Controls

Legal & Other Requirements

Objectives and Programme(s)

4.3 Planning

Planning Phase


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developing a methodology for hazard identification and riskassessment,

identifying hazards,

estimating the associated risks, taking into account the adequacy

of any existing controls

determining whether these risks are acceptable, and

determining the appropriate risk controls, where these are

found to be necessary

Planning Phase


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4.3.1 Hazard identification, risk assessment and determining controls

Planning Phase


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Determining the need for controls

If new or improved controls are required, their selection should be determined

by the principle of the hierarchy of controls,

a) elimination;

b) substitution;

c) engineering controls;

d) signage/warnings and/or administrative controls;

e) personal protective equipment.

Planning Phase


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Procedure of HIRA shall take into account

a) routine and non-routine activities;

b) activities of all persons having access to the workplace (including

contractors and visitors);c) human behavior, capabilities and other human factors;

d) identified hazards originating outside the workplace capable of

adversely affecting the health and safety of persons under the

control of the organization within the workplace;

Planning Phase


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e) hazards created in the vicinity of the workplace by work-

related activities under the control of the organization.

f) infrastructure, equipment and materials at the workplace,

whether provided by the organization or others;

g) changes or proposed changes in the organization, its

activities, or materials;

h) modifications to the OH&S management system, includingtemporary changes, and their impacts on operations,

processes, and activities;

Planning Phase


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i) any applicable legal obligations relating to risk assessment andimplementation of necessary controls

j) the design of work areas, processes, installations,

machinery/equipment, operating procedures and work organization,

including their adaptation to human capabilities.


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The organizations methodology for hazard identification and risk

assessment shall:

a) be defined with respect to its scope, nature and timing to ensure it is

proactive rather than reactive; and

b) provide for the identification, prioritization and documentation of risks,

and the application of controls, as appropriate.


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4.3.2 Legal and other requirementsThe procedure(s) for identifying and accessing legal requirements

must be implemented

All legal and other requirements must be taken into account when

establishing, implementing and maintaining the OH&S

Management System

The organization shall keep this information up-to-date.

Relevant information on legal and other requirements should be

communicated to all people working under the control of the

organization not just employees and interested parties


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Examples of legal requirements legislation, including statutes, regulations and codes of practice,

decrees and directives,

orders issued by regulators,

permits, licenses or other forms of authorization,

judgments of courts or administrative tribunals,

treaties, conventions, protocols.

Examples of other requirements contractual conditions,

agreements with employees,

agreements with interested parties, agreements with health authorities,

non-regulatory guidelines,

voluntary principles, best practices or codes of practice, charters,


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4.3.3 Objectives and programme(s)

a) Objective to be defined at relevant functions and levels within the

organization.

b) Objectives should be S.M.A.R.T.

Planning Phase

Examples of types of objectives can include:

1. objectives to increase or reduce something that specify a numerical figure

(e.g. to reduce handling incidents by 20%),

2. objectives to introduce controls or eliminate hazards (e.g. for noisereduction in a workshop),

3. objectives to introduce less hazardous materials in specific products,


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a) designation of responsibility and authority for achieving objectives at relevant

functions and levels of the organization; and

b) the means and time-frame by which the objectives are to be achieved.

The organization shall establish, implement and maintain a programme(s) for

achieving its objectives.

Programme(s)

The programme (its like an action plan) should address the following

requirements as a minimum to be consider

Planning Phase


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OH&S Planning


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DO - Phase

DO Ph


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DO Phase

4.4 Implementation and operation

4.4.1 Establishing resource, roles, responsibility, accountability and

authority

4.4.2 Competence, training and awareness4.4.3 Communication, participation and consultation

4.4.3.1 Establishing OH&S communication procedures

4.4.3.2 Establishing Participation and consultation procedures

4.3.4 Documentation for OH&S management system

4.4.5 Control of documents4.4.6 Operational control

4.4.7 Emergency preparedness and response


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4.4.1 Resources, roles, responsibility, accountability and

authority

- Top management commitment

- Ensuring the availability of resources

- Defining roles, allocating responsibility and accountability

- Appointment of Management Representative.

- MR should ensure OH&SMS is established, implemented and maintained.

- Reporting the performance of OH&SMS to top management, for review.


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4.4.2 Competence, training and awareness

Personnel shall be competent to perform tasks that may impact on

OH&S in the workplace. Competence shall be defined in terms of

appropriate education, training and/or experience.

Requirement for training needs to be identified and theeffectiveness of the training or action taken to be evaluated.

Associated records to be retained.

Training take into account differing levels of:

Responsibility

Ability

Literacy

Risk


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4.4.3 Communication, participation and consultation


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4.4.3.1 Communication

Communicate internally at various levels and functions of org.

Communicate with contractors and other visitors.

Review, document and respond to relevant communication

from external interested party.


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4.4.3.2 Participation and consultation

Participation of workers in hazard identification/risk assessments

Involve them in the development & review of OH&S policies and

objectives

Appropriate involvement in incident investigation.

Consulted where there are changes that affect their OH&S.


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4.4.4 DocumentationDocumentation shall include :

a) The OH&S policy and objectives;

b) Scope of OH&SMS

c) description of the main elements of the OH&S management

system and their interaction, and reference to related documents;

d) documents, including records, required by this OHSAS Standard;

and


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4.4.5 Control of Documents Approval of documents prior to issue

Review and update as necessary and reapprove

Ensure the changes and current revision status are identified.

Ensure the relevant documents are available at point of use

Ensure document remain legible and readily identifiable.

Ensure external origin documents are identified and their

distribution is controlled.

Control of obsolete documents


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Document and Data Control

In the right placeRight information is available:

At the right timeIn the right revision


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4.4.6 Operational Control

Identify operations and activities where risk requires further control

Plan these to ensure that

documented procedures are developed

operating criteria specify key steps and requirements

procedures addressing risks related to contractor goods and services establish design procedures to reduce/eliminate source of risks

The organization must determine those operations and activities that are

associated with the identified hazards where the implementation of controls are

necessary to manage OH&S risk(s)

Includes the need for controls related to contractors and other visitors to the

workplace Includes the need for the management of change


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Consideration to establish and Implement OCP

OH&S policy and objectives,

results of hazard identification, risk assessment, evaluation of existing controls

and determination of new controls,

management of change processes,

internal specifications (e.g. for materials, equipment, facilities layout),

information on existing operating procedures, legal and other requirements to which the organization subscribes (see 4.3.2),

product supply chain controls related to purchased goods, equipment and

services,

feedback from participation and consultation (see 4.4.3),

the nature of, and extent to which, tasks are to be performed by

contractors and other external personnel, access to the workplace by visitors, delivery personnel, service contractors, etc.


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Operational

Control


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4.4.7 Emergency Preparedness & Response

Emergency response procedures to address

identifying potential for incidents and emergencies

preventing and mitigating resultant illnesses and injuries

responding to incidents and emergencies when they occur.

In planning its emergency response the organization has to take into account

the needs of relevant interested parties e.g. emergency services and neighbor.


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Emergency Preparedness & Response

Check Phase


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4.5 Checking

4.5.1 Performance Measurement and monitoring

4.5.2 Evaluation of compliance

4.5.3 Incident investigation, non conformity, corrective action and

preventive action

4.5.3.1 Incident investigation

4.5.3.2 Non conformity, corrective action and preventive action

4.5.4 Control of records

4.5.5 Internal Audit

Check Phase


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4.5.1Performance Measurement &Monitoring

1. Monitoring the achievement of objectives

2. Quantitative and qualitative measures

3. Proactive and reactive methods

4. Records to facilitate corrective and preventive actions

5. Calibration of monitoring equipment

6. The procedure(s) for monitoring and measuring OH&S performance

should now cover monitoring the effectiveness of controls for health as

well as safety.


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Quantitative & Qualitative

Direct Quantitative Measures

number of lost work days following an injury

decibel levels of noise in a work area

Indirect Qualitative Measures

review of inspection logs

observation of a task interviews


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Proactive & Reactive Measures

Proactive monitoring of compliance

routine basis, independent of any event

monitoring may be required by regulations daily equipment checks

periodic review of hot-work permits

Reactive monitoring of accidents or incidents

in response to an event or trigger accident investigation

monitoring in response to a complaint


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4.5.2 Evaluation of compliance

A new clause split into two sub-clauses

4.5.2.1 This is a new clause and covers the requirement for organizations to

establish, implement and maintain a procedure for periodically evaluatingcompliance with applicable legal requirements and to keep records of the

results of these periodic evaluations.

4.5.2.2 The organization must also evaluate compliance with other

requirements to which it subscribes and keep records.


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4.5.3 Incident investigation, nonconformity,

corrective action and preventive action

Formerly Accidents, incidents, nonconformance's, corrective and preventive action.

Split into 2 sub-clauses 4.5.3.1 (Incident Investigation) & 4.5.3.2 (Nonconformity,

corrective action & preventive action)

4.5.3.1 Investigations must be performed in a timely manner, documented and maintained 4.5.3.2 Procedure now includes reviewing the effectiveness of corrective action and risk

assessment for new/changed controls

Handle, investigate, mitigate

Accidents

Incidents

non-conformances

Corrective and preventive actions

Review action plans through risk assessment process


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4.5.3 Incident investigation, nonconformity, corrective action and preventive action

Handle = immediate action

Notification

emergency response

recordkeeping to facilitate investigation Investigation process

team and procedures

root cause analysis

People are involved human elements


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4.5.3 Incident investigation, nonconformity,

corrective action and preventive action

Correct immediate problem

Mitigate consequences

Eliminate or control root cause

Prevent recurrence

Review action plans through risk assessment

process

Communicate results and monitor


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4.5.4 Control of records

Identification, maintenance, and disposition

Records must be:

Legible

Identifiable

traceable to the activities involved

easily retrievable protected from damage, deterioration, or loss

held for specified and documented retention times

Formerly Records and records management

Section is more concise than the 1999 Specification but includes all the main

principles.

Records required to demonstrate conformity to requirements of the OH&S management

system and OHSAS 18001 Standard. Procedure(s) required for identification, storage,protection,retrieval,retention anddisposal of records


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4.5.6 Management Review

Clause now includes a 9 point checklist of the input and a 4 point list of

outputs from MR

Inputs include

results of internal audits and evaluations of compliance with legalrequirements, participation and consultation, communication/complaints

OH&S performance, objectives, incident investigations,

corrective/preventive action

New requirement that relevant outputs from management review must be

made available for communication and consultation


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Management Review


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