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7/30/2019 Penilaian Presentation

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Mandatory

Pre-Solicitation Conference

RFP NO. 13-534-018

Property & Liability Insurance Broker Services

Response Due Date: March 7, 2013No later than 2:00 p.m., ET

NOTICE TO ALL ATTENDEES: This meeting will be recorded

(Rev 2-18-13)


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Cone of Silence

The cone of silence began with theadvertisement of this Solicitation and will endupon selection of the successful Respondent by

the Board.

All inquiries/communications regarding RFPmust be submitted to

[email protected]. Exceptions:

DBE Program Manager

Legal Affairs


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Welcome

Introductions

Information on Authoritys website

o

Attendance sheetso Slide presentation

o A copy of the Authoritys 12 month PlannedProcurements Report


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Proposal Response Form & Instructions

Background

Scope

Schedule Minimum Qualifications

Evaluation Criteria

Payments

Term

Common Mistakes

Questions

Agenda


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Appendix AProposal Response

Includes detailed instructions and the formyou must complete and submit as yourproposal response.

Microsoft Wordform is available fordownload on the Authoritys website.

Do not alter or re-create form.


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Section 1.0Background

Respondents, their agents andrepresentatives must not contact insurance

markets on behalf of the Authority prior to theaward of an Agreement.

A Respondent who contacts insurance

markets prior to award will be immediatelydisqualified from consideration.


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Section 1.0 Background

Insurance coverages include:

Liability - for airport owners/operators general; excess; businessautomobile; public officials including employment practices;liability terrorism; fuel tanks pollution & remediation; and law

enforcement. Property - which includes insurances for fire and allied risk;

windstorm; hurricane; flood; equipment; and inland marine,including fine arts, commercial crime, and property terrorism.

Willis of Florida Inc. is current property insurance broker. MarshUSA Inc. is current liability insurance broker. The firms will continueto service the current placed coverages through September 30,2013.


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Section 2.0Scope of Services

Selected Respondent will: Design specifications for insurance program

Market program

Recommend alternatives to reduce costs

Request and analyze quotes for insurances

Attend September 5, 2013 Board meeting

Recommend coverages

Represent Authority in negotiations with insurers


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Section 2.0Scope of Services

Selected Respondent will:

Oversee and coordinate all relevantservices performed by insurers

Submit premiums on behalf of Authority

Oversee and coordinate all other related

services


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Section 3.0Solicitation Schedule

Question Deadline February 20, 2013,before 4:00 p.m., ET

Submit to [email protected]

FINAL Addendum Posted February 22, 2013 Addenda will be posted at www.TampaAirport.com

Response Deadline March 7, 2013before 2:00 p.m., ET

Seal and label response per Appendix A Instructions

Min. Qualification Evals March 18, 2013 Administrative Offices Bldg Lobby B conf room

Technical Evals March 26, 2013March 27, 2013

Administrative Offices Bldg Lobby A conf room

Interviews April 9, 2013April 10, 2013

Administrative Offices Bldg Lobby A conf room

Final Technical Evaluations April 11, 2013 Administrative Offices Bldg Lobby A conf room

Selection & Award by Board J une 6, 2013 Main Terminal Board Room
mailto:[email protected]://www.tampaairport.com/http://www.tampaairport.com/mailto:[email protected]


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Section 4.0Minimum Qualifications

Respondents must be registered with theFlorida Division of Corporations (FDOC) and

be authorized to do business in Florida.1. Register with the Florida Department ofState, Division of Corporations (FDOC)(www.sunbiz.org).

2. Submit your response using the companysfull legal name as listed with the FDOCincluding any dba.
http://www.sunbiz.org/http://www.sunbiz.org/


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Respondents must be registered as asupplier with the Authority:

http://www.TampaAirport.com

Firms must log-in and update or confirm their supplier record informationeach year to remain in Active status in the Supplier database.
http://www.tampaairport.com/http://www.tampaairport.com/


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Respondent must not be listed on theFlorida Department of Management

Services, Convicted Vendor Listhttp://dms.myflorida.com
http://dms.myflorida.com/http://dms.myflorida.com/


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Respondents on the State Board ofAdministration Scrutinized List of ProhibitedCompanies are ineligible for, and may not

bid on, submit a proposal for, or enter into orrenew a contract with an agency or localgovernmental entity for goods or services of

$1 million or more. This includessubcontractors.www.sbafla.com/fsb/Home/ProtectingFloridasInvestmentAct/tabid/751/Default.aspx)
http://www.sbafla.com/fsb/Home/ProtectingFloridasInvestmentAct/tabid/751/Default.aspxhttp://www.sbafla.com/fsb/Home/ProtectingFloridasInvestmentAct/tabid/751/Default.aspxhttp://www.sbafla.com/fsb/Home/ProtectingFloridasInvestmentAct/tabid/751/Default.aspxhttp://www.sbafla.com/fsb/Home/ProtectingFloridasInvestmentAct/tabid/751/Default.aspx


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Respondent must attend the mandatorypre-solicitation conference.

Respondent must have a current, activeType 20-05 Resident Agency Registration

issued by the State of Florida.


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Property insurance broker services

Respondent (firm) has acted as a broker placing propertyinsurance for an airport or other governmental entity with atotal insured value at risk in excess of $250 million withinthe most recent five years since March 1, 2008.

AND / OR

Liability insurance broker services

Respondent (firm) has acted as a broker placing liabilityinsurance for a U.S. airport with a minimum of 10 millionannual passengers within the most recent five years sinceMarch 1, 2008.


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Account Manager

Has been in the business of providing insurancebrokering services for a minimum of the past fiveyears since March 1, 2008.

Has a current, active Type 2-20 Resident GeneralLines License (Property, Casualty, Surety, Marine,

Health and Miscellaneous Lines) issued by the Stateof Florida.


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Section 5.0Evaluation Criteria

Criteria Score

Respondents Overall Experience & Background 0-15

Account Managers Overall Experience & Background 0-25

Service Teams Experience and Background 0-10

Services, Approach, and Capacity 0-20

Fees 0-15

Interviews* 0-15

Total Possible Score 100

*If interviews are not conducted no points will be given for this criteria.


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Section 6.0Payments

Annual, all inclusive, flat fee - paid in 4 equalquarterly installments.

First invoice (first installment) submitted noearlier than October 1, 2013 to cover periodfrom J une 6, 2013 through December 31, 2013.

Thereafter, invoices are submitted every 3

month period. Selected Respondent is prohibited from

accepting payment from any sources other thanthe fixed fee paid by the Authority for placing the

Authoritys coverage.


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Section 7.0Term

Three Years

J une 6, 2013 through September 30, 2016with one, two-year renewal option at

Authoritys discretion.


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Mistakes That CouldCost You!

Delivering the proposal after the deadlineor outside of business hours (8:30 a.m.

5:00 p.m.). Assuming the Authority will not check

information provided.

Failing to provide the informationrequested for the MinimumQualifications.


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Assuming the Authority will know what youintended.

Not raising questions regarding minimumspecifications or Agreement provisions priorto the deadline for questions.

Including exclusions or modifications in yourresponse. Questions regarding terms and conditions of theSolicitation or Agreement must be submitted prior to the deadline.


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The Proposal Response Form is not complete orhas been altered.

Cutting and pasting without editing.

Providing information that is not legible, toosmall or blurry.

Failing to register as a supplier with the

Authority. Failing to acknowledge addenda.

Failing to sign the response.


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Cone of Silence

The cone of silence began with theadvertisement of this Solicitation and will endupon selection and award by the Board.

All inquiries/communications regarding RFPmust be submitted to

[email protected].

Exceptions: DBE Program Manager

Legal Affairs


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General Questions

1. What is the current broker compensation for the respective Property

and Liability programs?

Answer: Willis of Florida is annually paid $35,000 for property and MarshUSA is annually paid $55,000 for liability broker services.

2. Will the Authority consider extending the deadline for submitting

responses?Answer: The Authority must have a contract in place by June 6, 2013 inorder to accommodate the September 30, 2013 renewals. The submissiondeadline will remain on March 7, 2013 as stated in the RFP.

3. Can firms obtain copies of the Authoritys current policies and loss

summary information?

Answer: Current policies and loss information will be posted to theAuthoritys website by the date for the final addendum for download byRespondents.


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Questions

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