R12 Oracle Purchasing Features

Set-up includesCreating UsersAdding Responsibility to the UsersCreating Employees in Oracle HRMSDefining Jobs & PositionsAssociating Job & Position with the respective employees in the organization.Associate employee with the User IdsDefine BuyersDefine Multi-Org Access Control (MOAC)Define Purchasing OptionsDefine Document Security & ControlDefining Approval Hierarchies for Document approval.Basic Set-uphttp://apps2fusion.com

Business CaseYour Manufacturing Plant, Inventory are Located in LONDON

Set-up includesDefine Document StylesControlling Purchasing PeriodsDefine UOMs & Its ConversionsDefining Items in Oracle Inventory.

Basic Set-up

Defining Multi Org Access Control (MOAC) Multi-Org Access Control (MOAC)Access multiple operating units from a single application responsibility

Enable shared services while maintaining operating unit securityApplicationResponsibility AOperating unit YOperating unit ZOperating unit X

Defining Multi Org Access Control (MOAC)

Purchasing Options defines default value and controls for functions throughout Purchasing.

Defining Purchasing Options

Documents, Its Security & Control

Document Security Levels

Document Access Levels

Document Approval Options Oracle Purchasing enables to approve any document in two ways Employee / Supervisor Hierarchy Position HierarchyThe Method has to be opted and accordingly the application has to be set for the selected method.The selection is done in the Financials Options window.

Document Approval Options Document Approval Method Selection

Defining Document Styles Control the look and feel of the application to match the needs of different purchasing documentsTurn on or off various Oracle Purchasing features, simplifying the user interface.Name Purchasing documents to match your organizations business and naming conventions .

Controlling Purchasing Periods Control the Purchasing Periods defined in the Accounting Calendar window

Define UOMs & its Conversions A Unit Of Measure is a specified in all transactions.Unit of Measure for same item may be different during various process. Hence conversions has to be established between Different UOMs A Unit Of Measure is a Value that specifies the quantity of an item

Defining Items To Procure the items required for the organization, First it has to be defined in the application.Item Definition is performed in Inventory Module.In this case, you will be procuring Radiator Parts for the Diesel Cars. Sl No

Sl NoItem NumberPart Name1Radiator Assembly XX_R 2Radiator Body & Tank (1 no)XX_RBT3Radiator Fan (1 no)XX_RF4Radiator Cover (1 no)XX_RC5Radiator Rubber Mount (2 Nos)XX_RRM6Radiator Bolts (10 nos)XX_RB7Radiator Metal Grill XX_RMG

Defining Items

Supplier & Supplier Lists

Introduction Suppliers are a fundamental part of the entire Procure to Pay process. In the Oracle E-Business suite they are central to the Procurement process and are shared by multiple applications. We must define a supplier before performing activities within Oracle Purchasing and Payables. The following examples list the areas in which you use suppliers.

Supplier

Supplier ListsOracle Purchasing allows to create a supplier lists according to criteria we define, such as an item, manufacturing category, geographic location, or others. We can combine supplier lists to produce many copies of our RFQ automatically. Defining a Supplier List is completely optional. If you routinely send RFQs to the same group of suppliers, it makes sense to set up a Supplier List. When you create a RFQ, you can copy one or more of your suppliers defined in your Supplier List to your RFQ

Supplier Lists

Approved Supplier ListsAll procurement organizations maintain lists that associate the items and services they buy with the companies who supply them, either formally or informally. Data stored in a controlled.Global repository containing relevant details about each ship-from/ ship-to/item relationship, is knows as an Approved Supplier List (ASL). This repository includes information about all ASL suppliers with their business status like Approved, Debarred or New

Approved Supplier Lists

Professional Buyers Work Center

Professional Buyers Work Center (PBWC) The Professional Buyers Work Center is a web-based workbench from which buyer can efficiently perform many of their daily tasks: View and act upon requisition demandCreate and manage purchase ordersCreate and manage purchase agreementsRun negotiation events including auctions and RFxsManage supplier informationManage contract deliverables

PBWC - Benefits Increase productivity: Optimized for shared service centersStreamlined interface increase efficiencySeeded views for faster access of informationCustom views for access to information and to personally prioritize tasks

PBWC - Overview RequisitionsView and Process Requisitions into Orders or Sourcing EventsOrdersCreate and Manage Purchase OrdersAgreementsCreate and Manage Blanket and Contract Purchase AgreementsDeliverablesManage Procurement Contract DeliverablesNegotiationsAccess Oracle SourcingSuppliers Create and Manage Supply Base

PBWC Requisition Management A streamlined HTML user interface to look up and act upon requisitions: Create purchase orders and solicitations for bidsReturn requisition lines to requestorsReassign requisition lines to other buyersSplit requisition lines in order to source from multiple suppliersReplace one-off non-catalog requests with catalog itemsView draft, approved, and processed requisitions

PBWC Requisition Management Demand Workbench - View and Process Requisition QueueRequisition Summary Inquire draft, approved and processed requisitions

PBWC Requisition Management Document Builder

PBWC Requisition Management Return Requisition Line

PBWC Requisition Management Split Requisition Line

PBWC Requisition Management Split Requisition Line

PBWC Purchase Order Creation

PBWC Purchase Order Creation

PBWC Purchase Agreement Creation

PBWC Purchase Agreement Creation

PBWC Purchase Agreement Creation

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