mis presentation v2

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  • 8/11/2019 MIS Presentation v2

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    Angeles, Jay C.Deligero, Jchelle

    Maquinana, Jennel

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    Background of the Company Initially, owner Engr. Isidro T. Pajarillaga engaged

    to ITP Metal Industries 1986ITP Construction was established February 27, 1987 accredited by the Philippine

    Contractors Accreditation Board (PCAB) and

    upgraded to CategoryB

    with General Buildingand General Engineering undertaken several government contracts as full

    time partners of companies with higher PCABCategories

    ITP CONSTRUCTION INC. - Increased its capital tosustain the growing manpower and number ofchallenging jobs, company decided to alsoincrease their capital to P100,000,000.00 andamended its charter

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    MissionAs a construction firm with a PCAB license of Category

    AAA, its men and resources are geared in producing qualityprojects that can compete with other contractors and moreimportantly, one that can win the trust and confidence of clients.

    VisionWith sufficient logistics, equipments and an organized

    engineering and construction staff, the company is better

    equipped to venture into larger opportunities andresponsibilities. And as a member of the Philippine GreenBuilding Council and TV Nord Philippines Inc.-ISO 9001:2008certified construction firm, ITP CONSTRUCTION INC. steers itselftowards a bright future in the construction industry.

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    Core Processes of the CompanyGeneral Purchasing Procedure

    1. Procurement of construction materials, equipment and services (subcontractor) would be based onmaterial description, equipment/service description and or drawings, requirements and specifications.1.1 Requesting Department should submit an approved purchase requisition to Purchasing Section.1.2 Requesting Department fills up a Purchase Requisition form. In the event that the Purchase

    Requisition is not properly filled up, Purchasing Section will return the same copy to the requestor.1.3 Minimum requirements are, but not limited, to complete description, specification, and other

    required information as needed by the Purchasing group, quantity needed and measurement,required delivery date, requesting department, complete name and signature of requestor.

    1.4 All requisitions shall be submitted to Finance for budget monitoring. Out of budget PurchaseRequest shall require special approval from General Manager.

    1.5 Purchase Requisition should be properly approved. It should be signed by the requestor, and therequired signatories.

    2. Purchasing Section will prepare a Purchase Order.2.1 After prices has been checked and verified, Purchasing will completely accomplish a Purchase

    Order.2.2 Request all proper signatories to approve the Purchase Order.2.3 Send to vendor and request for a confirmation on the P.O. via return fax, e-mail confirmation.

    3. Purchasing Section monitors arrival of purchased items or equipment.3.1 Purchasing Section will call up supplier for follow-up to assure on time delivery and update confirmed

    delivery date.3.2 In cases of delay on the arrival of construction materials or other items ordered, Purchasing Section

    will inform Requesting Department so that alternative actions are taken on time.3.3 If there are discrepancies between Purchase Order and Sales Invoice received, in terms of price or

    quantity, supplier has to be advised and discrepancy has to be resolved accordingly byPurchasing Section.

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    Submission ofPurchase

    Requisition formto Purchasing

    Section

    Purchasing Sectionwill prepare thePurchasing Order

    (P.O.)

    Monitoring ofarrival of the

    purchased itemsand equipments

    General Purchasing Procedure

    Core Processes of the Company

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    Procurement of Construction Materials

    1. Approved generated Bill of Quantities shall be made available prior conduct ofcanvassing requiring three (3) different potential suppliers.

    2. The Purchasing head shall timely assign authorized personnel to conduct canvassing uponreceipt of approved generated bill of quantities.

    3. The three (3) canvassed suppliers of the generated approved bill of quantities shall beendorsed to Purchasing Head for review and approval prior endorsement to OperationDept. Head.

    4. The operation department head shall endorse the canvassed required to Finance Dept.for budgetary preparation.

    5. The Finance Dept. shall review and approve the required Bill of quantities for budgetaryrequirements and for the release of required budget and endorse to Purchasing forpurchase order (PO) process.

    6. The Purchasing head shall timely and accurately award the approved PO to selectedsupplier/s and make regular follow-up schedule of Materials Inspection Team of procuredmaterials before the preparation of payment and deliveries.

    7. The materials inspection team shall inspect procured construction materials prior todelivery to construction site/s.

    8. The assigned Project Engineer shall inspect delivered construction materials with theassigned Project Quality Control Engineerand theCustomersProject Engineer.

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    Cost-Benefit Analysis

    HELP!!! Hahaha

    Cost

    acquisition ng software at computer to be used by

    the Purchasing Unit Training cost para sa 2 staff

    Benefit

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    Expected Impact of Information System

    Reduced costs- a selected group of suppliers identifies those who

    best suit the requirements of the business and favorable rates canbe negotiated. Reduced processing time increased automation of internal

    processes replaces time-consuming manual intervention. Improved supplier relationships using contract volume

    information to negotiate better prices and services. Increased productivity - goods and services can be procured

    quicker with an automated system and therefore more costeffectively. It established the enhancement in data security andtimely submission of reports to the Accounting Unit. As a result, theelectronic capture of information within an automated systemencourages effective decision making. Furthermore, the

    reliability, robustness and confidence of the end-user/stakeholderare to improve.

    Adherence to corporate regulations- manual processes are opento error and abuse. Through automating procurement, it assurescompliance to regulations and corporate standards. In addition, itpromotes transparency to the responsible staff.

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    Implementation Plan dagdag pa

    Acquisition of the required software and computer to be used for theproposed Purchasing Unit Transaction __ System

    Company shall hire an additional manpower, as contractual, inPurchasing Unit that shall assist the existing Officer in handling theSystem and other administrative functions.

    Purchasing Officer and the newly hired staff will undergo trainingevery weekend before the fully-implementation or imposing of thenew system.

    Monitoring and evaluation of the following indicators that shows theeffectiveness of the System to the company as a whole;

    Submission of reports to the concerned units;

    Easily reconciliation with the ____? (parang pasok din to sa report) Preciseness and (ano pwedeng English sa bilis vs. dami ng work)

    in preparation of Purchase Orders etc;